PART I — FORM OF BALANCE SHEET

[The balance sheet of a company shall be either in horizontal form or vertical form:

BALANCE SHEET OF ........................................................................................................................

(Name of the company) ...................................

AS AT........................................................ (Date as at which it is made out)

Figures for the P.Y. (Rs.)	L I A B I L I T I E S	Figures for the C.Y. (Rs.)	Figures for the P.Y. (Rs.)	A S S E T S	Figures for the C.Y. (Rs.)
	SHARE CAPITAL (Refer Note A) Authorised/Shares Of Rs.... each Issued/Shares Of Rs.... each Subscribed/Shares Of Rs.... each Called up Rs.... per Share Of the above shares ……… shares are allotted as fully paid-up pursuant to a contract with out payments being received in cash, Less: Unpaid calls 1. By directors. 2. By others. 3. By Managing agent or secretaries and treasures and where the managing agent or secretaries and treasures are a firm, by the partners there of, and the managing agent or secretaries and treasures are a private company, by the directors members of that company. Add: Forfeited shares (amount originally paid –up) Reserves & Surplus (Refer Note B) 1. Capital Reserves. 2. Capital Redemption Reserve. 3. Share Premium Account 4. Other Reserves specifying the nature of each reserve and the amount in respect thereof. Less: Debit balance in profit and loss account, if any 5. Balance in the profit and loss accounts after providing for proposed allocation namely Dividend, Bonus or Reserves 6. Proposal additions to Reserves 7. Sinking Funds SECURED LOANS (Refer Note C) 1. Debentures 2. Loans and Advances from Banks 3. Loans and Advances from Subsidiaries 4. Other Loans and Advances UNSECURED LOANS (Refer Note D) 1. Fixed Deposits 2. Loans and Advances from Subsidiaries 3. Short-term Loans and Advances: a. From Banks b. From others 4. Other Loans and Advances c. From Banks d. From others CURRENT LIABILITIES & PROVISIONS (Refer Note E) A. Current Liabilities 1. Acceptances 2. Sundry Creditors 3. Subsidiary companies 4. Advance payments and unexpired discounts for the portion for which value has still to be given e.g. in the case o f the following classes of companies:— Newspaper, Fire Insurance, theatres, clubs, banking, steamship, companies, etc. 5. Unclaimed Dividends 6. Other Liabilities 7. Interest Accrued but not due on loans B. Provisions 8. Provision for Taxation 9. Proposed Dividends 10. For contingencies 11. For Provident Fund Scheme 12. For Insurance, pension and similar staff benefit schemes 13. Other provisions (A foot note to the balance – sheet may be added to show separately: - CONTINGENT LIABILITIES (Refer Note F) 1. Claims against the company not acknowledged as debts 2. Uncalled liability on shares partly paid 3. Arrears of fixed cumulative dividends 4. Estimated amount of contracts remaining to be executed on capital account and not provided for 5. Other money for which the company is contingently liable			FIXED ASSETS (Refer to Note No. G) Distinguishing as far as possible between expenditure upon 1. Goodwill 2. Land 3. Buildings 4. Leaseholds 5. Railway Sidings 6. Plant and Machinery 7. Furniture and Fittings 8.DevelopmenT of Property 9. Patents, trademarks and designs 10. Livestock 11. Vehicles etc. INVESTMENTS (Refer Note H) Showing nature of investment and the mode of valuation for example at cost or market value and distinguishing between: 1. Investments in Govt. or Trust Securities 2. Investments in shares, debentures or bonds 3. Immovable properties 4. Investments in the capital of partnership firms 5. Balance of unutilized monies raised by Issue CURRENT ASSETS, LOANS & ADVANCES (Refer Note I) A. Current Assets 1. Interest accrued on investments 2. Stores and spare parts 3. Loose tools 4. Stock-in-trade 5. Works-in-progress 6. Sundry debtors: a. Debts outstanding for a period exceeding 6 months b. Other debts Less: Provision 7. a. Cash balance on hand b. Bank balances: i. With Scheduled Banks ii. With Others. B. Loans and Advances 8. Advances and Loans a. To subsidiaries b. To partnership firms in which the co./its subsidiary is a partner 9. Bills of Exchange 10. Advances recoverable in cash or in kind or for value to be received; e.g., Rates, Taxes, Insurance, etc. 11. Balances with Customs, Port Trust, etc. (where payable on demand). MISCELLANEOUS EXPENDITURE (to the extent not written off or adjusted) 1. Preliminary Expenses 2. Expenses including commission/ brokerage on underwriting or subscription of shares or debentures 3. Discount allowed on issue of shares or debentures 4. Interest paid out of capital during construction (also stating the rate of interest) 5. Development expenditure not adjusted 6. Other items (Specifying nature) PROFIT AND LOSS ACCOUNT
	Total			Total

1. Terms of redemption or conversion (if any) of any redeemable preference shares must be stated, together with the earliest date of redemption or conversion.

2. Particulars of any option on unissued share capital should also be specified.

3. Particulars of the different classes of preference shares to be given.

4. In case of forfeited shares, amount originally paid-up should be shown. Any profit on reissue of forfeited shares should be transferred to capital reserve.

5. In case of subsidiaries companies, the number of shares held by the holding company as well as by the ultimate holding company and its subsidiaries must be separately stated.
   
   The Auditor is not required to certify the correctness of such shareholdings as certified by the management.

6. The ‘issued capital’ and ‘subscribed capital’ must be distinguished into various classes of capital; viz. preference and equity, and the particulars specified hereunder must be given separately for each of them.

7. Shares allotted as fully paid-up by way of bonus shares, should be separately disclosed. The source from which the bonus shares are issued must also be specified; e.g., by capitalisation of reserves or profits or from share premium account, etc.

1. Additions and deductions in the reserves since last balance sheet must be shown under each of the specified heads.

2. The word ‘fund’ in relation to any ‘reserve’ must be used only where such reserve is specifically represented by earmarked investments.

3. The item ‘Share Premium Account’ shall include the details of its utilization in the manner provided in S. 78 in the year of its utilization.

4. The debit balance in the profit and loss account should be shown as a deduction from the uncommitted reserves, if any.

1. The nature of security must be specified in each case.

2. Terms of redemption or conversion (if any) of debentures issued must be stated together with earliest date of redemption or conversion.

3. Loans from directors and managers must be shown separately, under each sub-head.

4. Interest accrued and due on secured loans should be included under appropriate sub-heads under the head "Secured Loans".

5. Where loans have been guaranteed by directors and managers, a mention thereof shall also be made and also the aggregate amount of such loans under each head.

6. Particulars of redeemed debentures which the company has power to reissue should be given.

7. Where any of the company’s debentures are held by a nominee or a trustee for the company, the nominal amount of the debentures and the amount at which they are stated in the company’s books shall be stated.

1. Loans from Directors; or Manager should be separately shown.

2. Interest accrued and due on unsecured loans must be included under the appropriate sub-heads under the head "Unsecured Loans".

3. Short-term loans will include those loans which are due for not more than 1 year as on the date of the balance sheet.

4. Where loans have been guaranteed by the managers and directors a mention thereof should be made and also the aggregate amount of such loans under each head

1. The name(s) of the small-scale undertaking(s) to whom the company owes a sum exceeding Rs. 1,00,000/- together with interest which is outstanding for more than 30 days are to be disclosed.

2. Current account balances with directors, and manager, shall be shown separately.

As per the Notification of Ministry of Corporate Affairs dated 16th November, 2007 Notification No. GSR 719(E).— In exercise of the powers conferred by sub-section (1) of section 641 of the Companies Act, 1956 (1 of 1956), the Central Government hereby makes the following further alterations in Schedule VI to the said Act, namely:—

These are to be shown by way of a footnote and their amounts do not form part of the total of the balance sheet.

1. In case of arrears of fixed cumulative dividends, the period for which the dividends are in arrears or if there is more than one class of shares, the dividends on each of such class are in arrears, shall be stated separately. The amount shall be stated before deduction of income tax except that in the case of tax-free dividends the amount shall be shown free of income tax and the fact that it is so shown must be stated.

2. The amount of any guarantee given by the company on behalf of the directors or other officers of the company should be stated. The contingent liabilities with their general nature and amount of each such contingent liability, if material, should be stated.

3. The Estimate amount of Contracts remaining to be executed on capital account & not provided for.

1. Under each head, the following details have to be separately given:

(a) Original cost of the asset.

(b) Additions thereto and deduction therefrom during the year.

(c) Total depreciation written off or provided up to the end of the year.

2. Where the original cost of the asset cannot be ascertained without unreasonable expense or delay, the valuation shown by the books must be given. Such valuation shall be the net amount at which the asset stood in the company’s books at the commencement of the Companies Act, 1956, after deduction for depreciation etc.

3. Where any sum has been written off on a reduction of capital or revaluation of assets, every balance sheet (after the first balance sheet) subsequent to such reduction or revaluation must show the reduced figures and the date of the reduction in place of original cost. For a period of five years, the amount of the reduction made shall also be stated.

4. Points (2) and (3) does not apply to any adjustment made therein.

5. Similarly, where sums have been added by writing up the asset, each subsequent balance sheet, shall show the increased figures with the date of the increase in place of original cost. For a period of five years, the amount of the increase shall also be stated.

6. Depreciation written off or provided should be allocated under the different heads of assets and deducted in arriving at the value of the fixed assets.

1. Investments in shares, debentures or bonds must be classified into fully paid or partly paid and into different classes of shares and to also show investments in shares, debentures or bonds of subsidiary companies.

2. The investments shall be distinguished between quoted and unquoted investments and where quoted, the market value must be shown.

3. All unutilised monies out of the issue must be separately disclosed in the Balance Sheet of the company indicating the form in which such unutilised funds have been invested.

4. A statement of investment (whether shown under "Investment" or under "Current Assets" as stock–in-trade) separately classifying into trade investments and other investments should be annexed to the balance sheet, showing the names of bodies corporate (showing separately the names of the bodies corporate under the same management) in whose shares or debentures, investments have been made (including all investments, whether existing or not the date as at which the previous balance sheet was made out ) and the nature and extent of the investment so made in each such body corporate; provided that in the case of an investment company, that is to say, a company whose principal business is the acquisition of shares, stock, debentures or other securities, it shall be sufficient if the statement shows only the investments existing on the date as at which the balance sheet has been made out. In regard to the investments in the capital of partnership firms, the names of the firms (with the names of all their partners, total capital and the shares of each partner) shall be given.

1. In case of stores and spare parts, stock-in-trade and work-in-progress, the mode of valuation shall be stated. Amount in respect of raw materials should be stated separately wherever practicable.

2. If, in the opinion of the Board, any of the current assets, loans and advances have not a value on realisation in the ordinary course of the business at least equal to the amount at which they are stated, the fact that the Board is of that opinion shall be stated.

3. In regard to sundry debtors particulars should be given separate in respect of:

(a) Debts considered good and in respect of which the company is fully secured.

(b) Debts considered good for which the company holds no security other than the debtor’s personal security, and

(c) Debts considered doubtful or bad.

A separate disclosure should also be made in respect of following:

(d) debts due by —

(i) directors or other officers of the company or

(ii) any of them either severally or jointly with any other person or

(iii) debts due by firms or private companies respectively in which any director is a partner or a director or a member to be separately stated.

(e) debts due from other companies under the same management within the meaning of sub-section (1B) of S. 370, to be disclosed together with the names of such cos.

(f) the maximum amount due by directors or other officers of the company at any time during the year to be shown by way of a note.

The term "Sundry Debtors" has been defined to include "the amounts due in respect of goods sold or services rendered or in respect of other contractual obligations". It does not, however, include amounts which are in the nature of loans or advances.

The provision for bad and doubtful debts under the head ‘sundry debtors’ should not exceed the amount of debts stated to be considered bad or doubtful. Any surplus of such provision should be shown as reserve for bad or doubtful debts under the head ‘Reserves and Surplus’ on the liabilities side.

4. In regard to ‘bank balances’, the following particulars should be given:

(a) the balance lying with scheduled banks on current accounts, call accounts and deposit accounts;

(b) the names of the bankers (other than scheduled banks) and the balances lying with each such banker on current accounts, call accounts and deposit accounts, and the maximum amount outstanding at any time during the year from each such banker; and

(c) the nature of the interest, if any, of any director or his relative in each of the banks, referred to in (b) above.

5. All unutilised monies out of the issue must be separately disclosed in the balance sheet of the company indicating the form in which such unutilised funds have been invested.

6. In regard to loans and advances, all instructions regarding ‘Sundry Debtors’ would apply to "Loans and Advances" also.
   
   The amounts due from other companies under the same management within the meaning of S. 370(1B) shall be given with the names of such companies.
   
   The maximum amount due from every one of such companies at any time during the year must also be stated.
   
   Current accounts with directors and managers should be shown separately.

7. In case of investment in shares, debentures, etc. classified under current assets as stock-in-trade information as per paras 5 and 6 above under ‘Investment’ shall also be given separately.

The debit balance of profit and loss account should be shown as a deduction from the free or uncommitted reserves, if any.

1. If the required information cannot be given conveniently in the given in the balance sheet itself, it may be furnished in separate schedules annexed to and forming part of the balance sheet. This is recommended where items are numerous.

2. Naye Paise can also be given in addition to rupees, if desired.

3. Dividends declared by subsidiary companies after the date of the balance sheet should not be included unless they are in respect of the period which closed on or before the date of the balance sheet.

4. Any reference to benefits expected from contracts to the extent executed shall not be made in the balance sheet but shall be made in the Board’s Report.

5. Except in the case of the first balance sheet laid before the company, the corresponding amounts for the immediately preceding financial year for all items shall also be shown. The requirements in this behalf shall, in the case of companies preparing quarterly or half yearly accounts, etc., relate to the balance sheet for the corresponding date in the previous year.

6. A small-scale industrial undertaking has the same meaning as assigned to it under clause (j) of sec. 3 of the Industries (Development and Regulation) Act, 1951.

7. The figures in the balance sheet may be rounded off as under:

Where the turnover of the company in any financial year is:	Round off permissible to the nearest
(i) Less than one hundred crore rupees	Hundreds or thousands, or decimals thereof.
(ii) One hundred crore rupees or more but less than five hundred crore upees	Hundreds, thousands, lakhs or millions, or decimals thereof.
(iii) Five hundred crore rupees or more lakhs,	Hundreds, thousands, millions, or crores or decimals thereof.

As per the requirements of the AS 22, "Accounting for Taxes on Income" issued by the Institute of Chartered Accountants of India, Any Deferred Tax Assets created as per the above standard, will have to be disclosed below the investments and above the current assets and Deferred Tax Liabilities will have to be disclosed below the unsecured loans. The above items are not prescribed in Schedule VI.

PART II — Requirements as to Profit & Loss ACCOUNT

1. The provisions of this part shall apply to the income & expenditure account referred to in sub-section (2) of section 210 of the Act, in like manner as they apply to a profit and loss account, but subject to the modification of references as specified in that sub–section.

2. The P & L A/c-

(a) Shall be so made out clearly to disclose the result of the working of the company during the period covered by the account and

(b) Shall disclose every material feature, including credits or receipts and debits or expenses in respect of non-recurring or exceptional transactions or transaction of exceptional nature.

3. The P & L A/C shall set out the various items relating to of I & E of the Co. arranged under the most convenient heads and in particular, shall disclose the following information in respect of the period covered by the account:

(i) (a) Turnover: Aggregate amount of sales, showing amount and quantity of sales of each class of goods separately.

(b) Commission paid to sole selling agent within the meaning of section 294 of the Act

(c) Commission paid to other selling agents.

(d) Brokerage and Discount on sales (other than usual trade discount).

(ii) (a) In the case of manufacturing Companies, —

1. Item wise breakup of value and quantity of all-important basic raw materials consumed. (Items valuing 10% or more of the total value of the raw materials consumed shall be shown as a separate item). The intermediates or components procured from other manufacturers may be included in the breakup; (if their list is too large than it should be grouped under suitable heading without mentioning the quantities.

2. Value and quantity of opening and closing stocks of each class of goods produced.

(b) In case of trading companies:

Value and quantity of purchases, opening and closing stocks of each class of goods should be indicated.

(c) In case of service companies gross income derived from services rendered or supplied.

(d) In case of Company, which falls under more than one of the categories mentioned in a., b., & c. above, it shall be sufficient that the total amounts are shown in respect of opening and closing stocks, purchases, sales and consumption of raw materials with the value and quantitative break-up and the gross income form the services rendered is shown.

(e) In case of other companies, the gross income derived under different heads.

(iii) Works–in–progress at the commencement and at the end of the accounting period.

(iv) The amount provided for depreciation, renewals or diminution in value of fixed assets. Method adopted for making such provision should be given in case if provision is not made as per depreciation charge.

Depreciation, renewals or diminution in value of fixed assets. (If no provision is made, fact and quantum of arrears of depreciation u/s. 205(2) to be disclosed).

(v) The amount of interest on company’s debentures and other loans for fixed periods, stating separately the amount of interest, if any paid or payable to the managing director, managing agents, secretaries, treasures and the manager, if any.

(vi) The amount of charge for income tax and other Indian taxation on profits imposed elsewhere to the extent of the relief, if any, from Indian income tax and distinguishing, where practicable, between income tax and other taxation.

(vii) Amounts reserved for repayment of share capital/loans.

(viii) (a) The aggregate, if material, of any amounts set aside or proposed to set aside, to reserves, but not including provisions made to meet any specific liability, contingency or commitment known to exist at which the balance sheet is made up.

(b) The aggregate, if material, of any amounts withdrawn from such reserves.

(ix) (a) The aggregate, if material, of any amounts set aside to provisions made for meeting specific liabilities, contingencies or commitment

(b) The aggregate, if material, of any amounts withdrawn from such provisions, as no longer required.

(x) Expenditure incurred on each of the following items, separately for each item:—

(a) Consumption of stores and spare parts

(b) Power and fuel

(c) Rent

(d) Repairs to building

(e) Repairs to machinery

(f) (1) Salaries, wages and bonus

(2) Contribution to other funds

(3) Workmen and staff welfare expenses (to the extent not adjusted from any of previous provision or reserves.)

Note 1: information in respect of this item should also be given in the balance sheet under the relevant provision or reserve account.

(g) Insurance

(h) Rates and taxes, excluding taxes on income

(i) Miscellaneous expenses. (Exp. totalling 1% of total revenue of the Company or Rs. 5,000 whichever is higher shall be shown as a separate item.)

(xi) (a) The amount of income from investment, distinguishing between trade investments and other investments.

(b) Other income by way of interest, specifying the nature of the income.

(c) The amount of income tax deducted if the gross income is stated under sub-paragraphs a & b above.

(xii) (a) Profit or losses on investments (extent of profit or loss on account of membership of a partnership firm) (to the extent not adjusted from any previous provision or reserve.

(b) Profit or losses in respect of transactions of a kind, not usually undertaken by the company or undertaken in circumstances of an exceptional or non-recurring nature, if material in amount.

(c) Miscellaneous income

(xiii) (a) Dividend from subsidiary companies.

(b) Provisions for losses of subsidiary companies.

(xiv) The aggregate amount of the dividends paid, and proposed and stating whether such amounts are subject to deduction of income tax or not.

(xv) Amount, if material by which any items shown in the profit & loss account are affected by any change in the basis of accounting.

4. Payment to Directors including Managing Directors, managing agents, secretaries, treasurers & Manager, if any by the Company, subsidiary of the Company and any other person for following:

Managerial remuneration u/s. 198 of the Act paid or payable during the financial year to the directors (including managing director).

(a) Expenses reimbursed to the managing agent under section 354.

(b) Commission or other remuneration payable separately to managing agent or his associate under sections 356, 357 and 358.

(c) Commission received of receivable under section 359 of the Act by the managing agent or his associate as selling or buying agent of the other concerns in respect of contract entered into such concerns with the company

(d) The money value of the contracts for the sale or purchase of goods and materials or supply of services, entered into by the company with the managing agent or his associate under section 360 during the financial year.

(e) Other allowance and commission including guarantee commission (details to be given).

(f) Any other perquisite or benefits in cash or in kind. (Stating approximate money value where practicable)

(g) Pension, gratuities, payments from provident funds, in excess of own subscription and interest thereon, compensation for loss of office, retirement consideration, etc.

4A. Computation of net profit u/s. 349 with details of the commission payable as percentage of profits to the directors including Managing Directors/Manager (if any) should be stated by way of note.

4B. Payments to the Auditors (Whether as fees, expenses or otherwise for services rendered)

(a) As auditor;

(b) As adviser, or in any other capacity, in respect of

(i) Taxation matters;

(ii) Company law matter

(iii) Management services; and

(c) In any other manner.

4C. In case of manufacturing companies in respect of each class of goods manufactured, detailed quantitative information in regard to:

(a) The licensed capacity (where licence is in force)

(b) the installed capacity; and

(c) the actual production.

4D. Following information to be included by way of note;

(a) Value of imports on CIF basis in respect of

1. raw materials;

2. components and spare parts;

3. capital goods

(b) Expenditure in foreign currency for royalty, know-how, professional and consultation fees, interest and other matters.

(c) value of imported raw materials, spare parts and components consumed; value of indigenous raw materials, spare parts and components consumed; and percentage of each to total consumption.

(d) dividends remitted in foreign currencies; number of non-resident shareholders; number of shares held by them on which dividends are due and the year to which dividends relate.

(e) Earnings in foreign exchange, namely

Exports (F.O.B. basis)

Royalty, know-how, professional and consultation fees;

Interest and dividend

Other income, indicating the nature thereof.

5. (a) Except in the case of the first Profit & Loss A/c, the corresponding amounts for the immediately preceding financial year for all items shall also be shown.

(b) The requirements in sub–clause (1) shall, in the case of companies preparing quarterly or half yearly accounts, relate to the profit and loss account for the period which entered on the corresponding date of the previous year.

PART III — INTERPRETATION

6. (a) For the purposes of Parts I and II of this Schedule, unless the context otherwise requires:

(i) the expression "provision" shall, subject to sub-clause (b) of this clause, mean any amount written off or retained by way of providing for depreciation, renewals or diminution in value of assets, or retained by way of providing for any known liability of which the amount cannot be determined with substantial accuracy;

(ii) the expression "reserve" shall not, subject as aforesaid, include any amount written off or retained by way of providing for depreciation, renewals or diminution in value of assets or retained by way of providing for any known liability;

(iii) the expression "capital reserve" shall not include any amount regarded as free for distribution through the profit and loss account; and the expression "revenue reserve" shall mean any reserve other than a capital reserve; and in this sub-clause the expression "liability" shall include all liabilities in respect of expenditure contracted for and all disputed or contingent liabilities.

   (b) Where

(i) any amount written off or retained by way of providing for depreciation, renewals or diminution in value of assets, not being an amount written off in relation to fixed assets before the commencement of this Act; or

(ii) any amount retained by way of providing for any known liability is in excess of the amount which in the opinion of the directors is reasonably necessary for the purpose, the excess shall be treated for the purposes of this Schedule as a reserve and not as a provision.

7. For the purposes aforesaid, the expression "quoted investment" means an investment in respect of which there has been granted a quotation or permission to deal on a recognized stock exchange, and the expression "unquoted investment" shall be construed accordingly.

8. The Central Government may direct that a company shall not be obliged to show the amount set aside to provisions other than those relating to depreciation, renewal or diminution in value of assets, If the Central Government is satisfied that the information should be disclosed in the public interest & would prejudice the company, but subject to the condition that in any heading stating an amount arrived at after taking into account the amount set aside as such, the provision shall not be so framed or marked as to indicate that fact.

PART IV — BALANCE SHEET ABSTRACT AND CO.’S GENERAL BUSINESS PROFILE

The format as given in the part IV of the schedule VI, in which Balance Sheet abstract and company’s general business profile is to be given. The above Information is to be submitted as a part of the annual accounts.